ThoughtSpot has intuitive and powerful user group management for assigning privileges, user selection, multi-tier subgroups, default Pinboard assignment, and emailing.

Before adding users, create the groups to which they belong. Each group includes a set of privileges for its users.

Create a group

To create a group and add privileges for the group, follow these steps:

1. Log in to ThoughtSpot from a browser.

2. Navigate to the Admin Console by clicking on the Admin tab from the top navigation bar.

3. Select Groups from the side navigation bar that appears.

   

4. Click the + Add Group button on the upper left-hand side of the list of groups.

5. In the Add a new group modal, enter the details for the new group:

   

   Field	Description
   Group name	Enter a unique name for the group.
   Display name	Name of the group as it appears in ThoughtSpot.
   Sharing visibility	Indicate whether objects can be shared with this group. When set to SHARABLE, this group is an option in the Share dialog.
   Description	Optionally, enter a description.
   Privileges	Check the privileges you want to grant to the group. If you add the privilege Has administration privileges to a group, all users in that group can see all the data in ThoughtSpot. Administrators can always see all data sources, and Row level security does not apply to them.

6. You can also add Groups (these would be the subgroups of the group you are editing), Users. Also, see Default Pinboards.

7. Click Add to create the group.

Default Pinboards

You cannot add default Pinboards to a new user group. You must create it first, and then edit it to add default Pinboards. See Edit a group > Default Pinboards.

Groups

Follow these steps to assign subgroups to the group:

1. Click the Groups tab.

2. Select the groups you want to add in the list by clicking the box next to the group name.

3. You can also use Search to find groups by name.

Users

Follow these steps to assign users to the group:

1. Click the Users tab.

2. Select the users you want to add in the list by clicking the box next to the user name.

3. You can also use Search to find users by name.

Edit a group

After adding a group, you can edit its settings to add or revoke privileges. The new settings apply to all group members.

To edit an existing group, follow these steps:

1. Log in to ThoughtSpot from a browser.

2. Navigate to the Admin Console by clicking on the Admin tab from the top navigation bar.

3. Select Groups from the side navigation bar that appears.

   

4. Find the group you want to edit in the list, and click its name.

   If you don’t immediately see the name of the group, try searching for it.

5. You can change the Group name, Display name, Sharing visibility, Description, and the selected Privileges.

   Here, we added the Can manage data privilege.

   

   You can also make changes to the Default Pinboards, Groups (these would be the subgroups of the group you are editing), Users, or Email.

6. Make your changes, and click Update.

Default Pinboards

To assgin default pinboards to groups, follow these steps:

1. Create a group, or choose an existing group. Note its name.

2. In the Pinboards interface, find the correct Pinboards, and share them with this group. See Share a Pinboard.

3. Open the Group for editing. See Edit a group.

4. Click the Default Pinboards tab.

5. From the list of shared Pinboards, select 1-3 default Pinboards in the list by clicking the box next to the Pinboard name.

6. You can also use Search to find Pinboards by name.

7. Click Update to save changes.

Groups

When editing a group, keep in mind that only subgroups or possible subgroups appear in the list of groups. The No Groups in Group only indicates there are no children in this group’s hierarchy. Do not underestimate the importance of the parent(s) of the group, because each group inherits the privileges of each of its parent groups.

Follow these steps to change subgroups of the group:

1. Click the Groups tab.

2. Select the groups you want to add in the list by clicking the box next to the group name.

3. You can also use Search to find groups by name.

4. Deselect the groups you want to remove from the list by clearing the box next to the group name.

5. Click Update to save changes.

Users

Follow these steps to change the users of the group:

1. Click the Users tab.

2. Select the users you want to add in the list by clicking the box next to the user name.

3. You can also use Search to find users by name.

4. Deselect the users you want to remove from the list by clearing the box next to the user name.

5. Click Update to save changes.

Email

You can configure groups so that users receive a welcome email that introduces them to ThoughtSpot, and initiates the onboarding process.

Follow these steps to configure group-wide emails:

1. Click the Email tab.

2. Under Resend welcome email, select either either All users or New users.

3. Enter optional text for the email. Here, we added “Welcome!”

4. To send the email immediately, click Send.

5. To test the email, click “Test welcome email”

6. Click Update to save changes.

Deleting groups

To delete existing groups, follow these steps:

1. Log in to ThoughtSpot from a browser.

2. Navigate to the Admin Console by clicking on the Admin tab from the top navigation bar.

3. Select Groups from the side navigation bar that appears.

   

4. Select the groups you plan to delete by clicking the box next to the group name.

   If you don’t immediately see the name of the group, try searching for it.

5. Click Delete.

   

List group members

When browsing through users or subgroups, you can often see only a limited list. To check for other users, search for the name of a specific user or subgroup.

Add multiple users to a group

To add multiple users to a group, you must be on the Users interface. Follow these steps:

1. Log in to ThoughtSpot from a browser.

2. Navigate to the Admin Console by clicking on the Admin tab from the top navigation bar.

3. Select Groups from the side navigation bar that appears.

   

4. Select the names of users you plan to add to groups by clicking the box next to the user name.

   If you don’t immediately see the user name, try searching for it.

5. Click the Add Users to Groups button on the top of the list of users.

   

6. In the Add Users to Groups interface, select the groups by clicking the box next to the group name.

7. Click Add.